Creating an educational or training event

Easy attendance tracking, automated reminders, record RSVPs and run reports for education & hospital accreditation

Ben Rowland avatar
Written by Ben Rowland
Updated over a week ago

Med App’s Events feature allows you to create education and training events for your staff. This feature can help you save time, reduce errors, and enhance your learning experience.

"Once I got the hang of it only takes ~ 30 seconds to set up an event in Med App and saves about 3-4 hours per week"

Benefits

  • Automate reminder notifications about when a session is booked, starting or changed (fewer emails!).

  • Automate evaluation survey notifications (e.g. the app can automatically send just before the end of the session).

  • Effective attendance Log attendance with QR codes, in-app button or URL links (automatically creating a digital record for clinicians and admin teams).

  • Generate attendance reports for accreditation

Before you start 💡

Setup an Event Group to save time and generate better reports here

Organise your events and run reports at the end of the year or term to track overall attendance rates.

Setup a survey template to automate feedback here

Once you've made it, you can reuse it for each education session and see the results in one place.

Creating an Event - a quick overview

To create an event using Med App, you need to follow these steps:

  1. Log in to Med App on your computer.

  2. Click on the Events tool on the left-hand side of the dashboard.

  3. Click on Create New Event on the top right of the screen.

  4. Fill in the event details, such as name, date, time, location, description, invitees, attendance options, survey options, and notifications.

  5. Review your event summary and click on Create Event.

  6. Share your event with your invitees using a QR code, a link

That’s it! You have successfully created an education and training event using Med App. You can now enjoy the benefits of this feature and improve your learning outcomes.

Video demonstration


Step-by-step example of the process

For this example, we'll assume that you already have created your event group.

Open events feature

  1. Click on Events from the feature selection in the left-hand menu

  2. Decide if you want to:

    1. Select an existing Event Group you want to add the event to by clicking the 'Group Name'

    2. 'Create Event Group' (Read more to find out how)

    3. 'Create new event' that is not associated with any group

  3. Select 'Create New Event'

  4. Use the drop-down to select your event group

  5. Click on the event group you want to add the event to (or create a standalone event if it is a one-off)

  6. Configure your Event Details

    1. Type in your event title

    2. Type in the location

    3. Type in any info, e.g. links, pre-reading or notes attendees should know on the session

    4. Click on SAVE DETAILS

  7. Configure Event

  8. If you want to get RSVPs, switch it on

  9. If you want to get RSVPs, switch it on
  10. If you want to track attendance with a QR code, link or button check on

  11. If you want to track attendance with a QR code, link or button check on
  12. Use this option to allow users to use an in-app button to log attendance

  13. NOTE: This may make it easier for people to not attend but log attendance, so if you are worried about that, don't use this check-box and just use the QR code

  14. Use this option to allow users to use an in-app button to log attendance
  15. You can also mark it as a CPD event.

  16. This allows users to export CPD events direct from their mobile for submission to regulatory bodies or colleges for example.

  17. You can also mark it as a CPD event.

Add an automated survey or evaluation to your event

The benefit of using Med App surveys is that the app will automatically send the survey and you can review and download results directly from the dashboard.

There are no limits on the number of survey sends, or login accounts.

  1. If you have set up an evaluation survey in Surveys, switch it on.

  2. If you have setup an evaluation survey in Surveys, switch it on.
  3. Select Survey to select a survey template

  4. Click on Select Survey to select a survey template
  5. Click on your survey template from the list

Click on your survey template from the list

Automated push notifications

Send the survey at least 15 minutes before the end of the event so can double-check check people have completed it before they leave the session.

  1. To change the timing and wording on any of these notifications by clicking within each box.

  2. Click on a message to change the timing or wording.
  3. Use the drop-down to change the timing

  4. Use the drop down to change the timing
  5. Click on SAVE NOTIFICATIONS when you are happy with the schedule

Event details and sending your event

Once you are happy with the details on this page you're ready to create your event!

NOTE: You can come back and edit the event if required.

QR code attendance poster

  • Once an event is created a QR code will display on your screen

  • you'll be given the option to download a PDF poster with all the event details and the QR code and URL link

  • You can either print this for the session or add the QR code to your presentation.

Click on DOWNLOAD QR CODE POSTER

Add it to your presentation

  • Rght-click on the QR code to save it as its on the image or copy it.

  • Use the copy link button to just copy the URL (e.g. if you want to send in a video conference chat).

NOTE: People do not need to have Med App on their phones to log attendance.

Editing your created event

  1. Browse or search for your event or event group, remember to toggle between the 'Event groups' and the 'All events' tab depending on what you're looking for.

  2. Then click on the name of the event

  3. Then click on the name of the event

  4. Change the details of the event click on EDIT

NOTE: If you have not enabled attendance tracking when you created an event, you cannot do this by editing the event. You will need to delete this event and create a new one.

Regenerating your QR code poster

  1. Either search or browse for your event name or group

  2. Next to your created event click the QR code button and the poster will regenerate


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