Given the various circumstances related to student enrollment, it can be challenging to determine the correct procedure to follow. This helpful guide addresses numerous typical situations for students joining or departing from your school, enabling you to manage their enrollment confidently to guarantee correct student tallies tied to school funding. By adhering to the appropriate process, you can help maintain precise student enrollment records.
How do I handle an incoming student that...
...has never attended the district.
To register a new student who isn't listed as "Active" or "Inactive" in your school's jmc site, use the New Student Wizard in jmc Office. Navigate to the Edit menu and select the New Student Wizard page. There, choose the "New to District" option and follow the instructions here, making sure to complete all steps including those under "Add Student". This process will ensure the new student is correctly entered into the system.
...is a returning (5th year) senior.
To re-enroll students who have previously graduated from 12th grade but are returning to complete their education, you can use the New Student Wizard in the jmc Office. Start by navigating to the New Student Wizard, then select the "Returning Student" option. This feature is specifically designed to facilitate the re-entry of students who have completed the 12th grade but are returning to your school for additional education.
...attended last year but was accidentally deleted before the upcoming year.
If a student has been accidentally deleted from the current academic year in your school's jmc site, you can utilize the New Student Wizard in jmc Office to fix the issue. Start by accessing the New Student Wizard, and then select the "Returning Student" radio button. Proceed to the second step and select the "Skip Add" option. This will allow you to restore the student's information in the system without duplicating their profile.
...has attended at least one day in the current year, left, and is now returning.
To re-enroll a student who attended at least once in the current academic year, was subsequently removed, and is now returning within the same year, use the "Re-enter Student" feature in jmc Office by navigating to the Attendance > Re-enter student. This tool allows you to efficiently bring the student back into the system for the same school year.
...left the district in a prior year and is now returning on day one of the new school year.
For schools in Iowa and Nebraska, the "Add Student" feature is on the Attendance > Student > Add Student page. The first day of the academic year is selected from the "Day" box to reinstate a returning student's active status in your jmc site.
Schools in Minnesota and Wisconsin place a checkmark in the "Active", "Attendance" and "State Reporting" checkboxes found under the "General" tab on the View Student Data page to reinstate a returning student's active status in your jmc site.
How do I handle a student leaving my school that...
...has never attended the school and was added to jmc by mistake or for demonstration purposes?
In jmc Office, navigate to Edit > Delete a Student page to use the "Delete a Student" feature. This is used to remove a student who was never enrolled in your district and was perhaps added in error or for demonstration. Remember, this action completely erases their data from your jmc site for the current year and should only be done for students without any reportable records.
...has attended at least one day in the current year and is now moving or transferring out?
To withdraw a student who has attended for at least one day in the current academic year, use the "Drop Student" feature in jmc Office on the Attendance > Student > Drop Student page. The "Drop Student" process incorporates essential records for attendance reporting, which ensures the proper allocation of state supplied funding. Don't worry about adjusting other records on the View Student Data page, as the "Drop Student" function manages everything!
...has left the school over the summer and is not returning?
In Iowa and Nebraska, use the "Drop Student" feature in jmc Office on the Attendance > Student > Drop Student page and drop the student on day zero of the new school year to withdraw a student from enrollment that left school over the summer.
In Minnesota and Wisconsin, head to the "General" tab on the View Student Data page and remove the checkmark from the "Active", "Attendance", and "State Report" checkboxes to deactivate a student that has left school over the summer and is not returning to your district.