Determining the right procedure for student enrollment or withdrawal can be challenging due to varying circumstances. This helpful guide covers common situations for students joining or leaving your school, helping you manage enrollment with confidence, keep student records accurate for reporting and funding, and maintain precise enrollment data.
For students entering your school...
I have a student entering my district for the first time. How do I create a new student record? The New Student Wizard walks you through entering a new student who has never attended your district, helping you add their information accurately.
How do I handle a student that has completed the 12th grade but requires additional credits to complete graduation? Use the New Student Wizard to enter a returning (5th year) senior. Select the “Returning Student” option to re-enroll a student who previously completed 12th grade but is coming back to finish graduation requirements.
How do I enroll a student who attended my district in a prior year and is now returning to this school year? The process depends on whether the student is returning before or after day one of the school year.
Returning after day one (all states): Use the Add Student page to re-enroll a student who left the district before the end of the prior school year and is now returning after the new year has started.
Returning before day one (Nebraska and Iowa): Use the Add Student page to re-enroll a student who left the district before the end of the prior school year and is returning for day one of the new school year.
Returning before day one (Minnesota and Wisconsin): Reactivate the student on the View Student Data page by placing a checkmark in the "Active," "Attendance," and "State Reporting" or "MARSS" checkboxes on the "General" tab.
I have a student that has already attended my school during the current school year, has left for a period of time, and is now returning. How should I handle this situation? Use the Re-enter Student page to re-enroll a student who attended at least one day in the current year, left, and is now returning to your school in the same school year.
Help! I accidentally deleted a student! How do I get them back? The New Student Wizard can also be used to re-enter a student who attended your school in the prior year but was accidentally deleted from your jmc database. This allows you to restore the student's information without duplicating their profile.
For students leaving your school...
How do I handle students who have attended my school during the school year and are now leaving? To withdraw a student who has attended at least one day in the current academic year, use the Drop Student page in jmc Office to remove the student's active status while maintaining demographic and enrollment records for state reporting.
What do I do if a student has completed the previous school year but has left my school over the summer? The process for withdrawing a student who left over the summer depends on your state.
Nebraska and Iowa: Use the Drop Student page and select day zero to remove a student who has left your school over the summer and is not returning for the upcoming year.
Minnesota and Wisconsin: Deactivate the student on the View Student Data page by removing the checkmarks from the "Active," "Attendance," and "State Reporting" or "MARSS" checkboxes on the "General" tab.
How do I properly remove seniors who are graduating from my jmc site? Specify the exit date for students who have completed their education by assigning a graduation date for each senior on the "General" tab of the View Student Data page, or use the Mass Change Fields page in jmc Office to quickly assign graduation dates for all seniors. After that, follow your state-specific steps to complete the process:
Minnesota: Update the graduating senior’s MARSS records on the View Student Data page to show the appropriate end code for a student graduating from the district.
Iowa: Go to Iowa > SRI > Assign Seniors a Diploma Category to update the "Diploma" data element for all seniors set to graduate.
How do I remove a student from my jmc database who was entered by mistake or who was used for demonstration purposes? Use the Delete a Student page to permanently remove a student who was never enrolled in your school. This action should only be used if the student's records are not supposed to exist, as it erases all associated data from your jmc site.