The Settings area provides site, program, and season-level configuration options for teams within your organization. Here, you can also import external events, create evaluation forms, and manage permissions for the Director role within a centralized area.

Settings on the Team Management tab are inherited from selections made at the Site Level. Still, they can be customized by overriding them at the Program, Season, and Grouping levels when needed. Use the dropdown menus on the page to choose a program or season. Once a season is selected, the season structure will be displayed, allowing settings to be grouped as needed.

Team Permissions

Display Options

Multi-Team Events allows you to create and assign one-time events—like meetings or coaching sessions—to multiple teams across selected groupings, seasons, or even organization-wide, without the repetitive setup of creating the same event for each and every team. Events will appear on individual team calendars and in the mobile app for team members to view.

After events are created, they can be tracked in a centralized table with filtering, bulk edit/delete options, and clear level indicators for easy management. They must be updated centrally by Admins for consistent control and visibility. Click here for more information on how to create and manage Multi-Team Events.

Full Admins can create Player Evaluation templates and apply them across multiple seasons within your organization. Once a template is applied to a specific season, it can be customized to meet the unique needs of that season. Changes made to the form within a season will only affect that season and will not alter the original master template. Additionally, Player Evaluation forms can be created on a per-season basis, offering maximum flexibility and customization.

Click here for more information on the Player Evaluation workflow, including creating evaluations, how evaluations are submitted, and reviewing submitted forms.

This area will provide the ability to import external game events into the OTTO SPORT system. This process is ideal for organizations that use a 3rd party website to create their seasonal schedules, but conduct their participant registration in OTTO SPORT. Importing external game events will allow team members to still utilize features on the Team Page and the Mobile App, such as the team calendar and app messaging features. To learn more about this process, click here.

Full Admins and Directors may add unlimited Directors for their organization, and adjust their permissions to individualize how they are each able to access various areas of the system. Directors can be assigned to specific programs, seasons, and team genders.
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To Add a Director:

1. Click Add Director and fill out the required fields.

2. Select the Director’s Permissions:

3. Once the director's permissions have been added, the user will receive an automated email informing them of their new role, along with a link to log in and start viewing their assigned season(s)/ grouping(s).

4. To edit or remove an existing Director, click on the edit icon or the delete icon.

When selecting Programs from the navigation, this will take Directos to the Team view, which will display all teams for a season. Click between different seasons under the Active Seasons heading to view teams within those seasons. Depending on the level of access you have been given, the teams displayed in this view may vary.
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Click on a team name to view their Team Page. If you are rostered onto any teams as a team staff member or have a player in your household rostered onto a team, those teams will be in the My Active Teams section.

The Team Page serves as a central hub for viewing and managing a team throughout the season. It provides access to team details, such as uniforms, game schedules, rosters, and more. The items displayed on this page may vary depending on your organization's specific configurations.

The Info tab of the Team Page will display the Team Roster, listing both Staff and Players with options to manage team member information. The Game Schedules section will show seasonal games, including game details and options to edit games, print game cards, and access post-game reports. Customized club information, such as logo, colors, and uniforms, is also displayed here.

Both parents and rostered team staff will have the ability to export a basic contact roster in PDF or a printer-friendly view. To access the basic contact roster:

The basic contact roster contains the following information for the team:

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The ability to add team staff or players to rosters is located in the mini-menu above the Rostered Staff and Rostered Players view. Members can be added via existing email or UUID Lookup, or added as new users to an organization. Manual addition to the team will create a registration record for the new member if the team is sourced from an OTTO SPORT registration-based season.

Note: If a team is linked, then any roster changes will be mirrored. You can view the linked team name by hovering over the orange chain icons above the roster sections or by clicking on the Link Rosters tab in the Add Team Staff/ Player dialog.

3. If you wish to remove any team member from the roster, click on the remove icon adjacent to their name.

2. Options to mass edit staff members' roles and roster status are available by clicking the mini menu above the Roster Staff section and then selecting Edit Rostered Staff.

3. You can also mass edit players’ uniform numbers and roster status by clicking the mini menu above the Roster Players section and then selecting Edit Rostered Players.

Users who have been granted permission to submit evaluations will navigate to the Team’s Page and click on the paper clip icon adjacent to the player’s name to begin submitting an evaluation. Depending on the seasonal setting, multiple forms could be available to submit. Click here for more information on submitting player evaluations.

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When game schedules are visible, games for each team can be viewed in the Game Schedules section on the Info tab and also on the Game Report in the Reports tab. Upcoming games will have an active calendar date, while past games will have a greyed-out calendar icon.

Upcoming games can be edited as needed. Game location, surface, date, and times can all be changed by clicking on the mini menu in the game box and selecting Edit Game Event.

An event history log is also available in the Edit Game Event dialog. Click here for more information, including a list of all the items tracked in the Event History log.

Game cards can be accessed and printed anytime before the game's start time. Depending on your organization's seasonal settings, Club Admins and Team Staff can also access game cards. Game cards can be accessed by clicking on the mini menu in the game box and then selecting Print Game Card.

Once the game has ended, post-game reports can be submitted. Post-game reports can include more detailed information about game events, such as point scorers, infractions, game memos, or game crew and venue assessments. The post-game report can be accessed by clicking on the mini menu in the game box and then selecting Submit Game Report.

The Team Calendar provides a weekly, daily, or monthly view of all team events (games, trainings, and custom/basic events) that have been scheduled for a team.

Click on an event to view details such as location, map, and team member RSVPs.

If there is a need to provide team-specific information, such as uniform instructions or pre-game/training arrival times, you will have the option to include specific team notes when viewing the event details. Team-specific notes can then be seen when team members view the events from the team calendar view via the team page and the event details on the Mobile App.

To create a new event on the team calendar page, click on the Add Event button. A box will pop up prompting you to enter the event details.

Once the event or recurring basic team event is created, team members will be able to see the event(s) on their Team Calendar page, and push notifications will be sent to users via the mobile app. At any time, you can come back to the event to view team members’ RSVPs. To modify the event, click on Edit when viewing the event details.

Team staff and administrators can send messages to team members using the Messages tab. When composing emails, flexible recipient options are available, allowing you to target the appropriate team members for the message.

4. Compose your message as necessary and choose to either send it immediately or schedule the message to be sent. There are also options below to Send Now to immediately send the message or click Save Draft. Draft messages will be saved to your Drafts folder, where they can be edited and sent at a later time.
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To gain insight into team conversations in the OTTO SPORT Mobile App, Full Admins and Directors have visibility into all mobile chat messages on the Team Page. Admins can view messages within the team wall, staff wall, and direct message chats between team members.

2. When Mobile Chat is selected, the layout displays all chat channels within the team on the left of the screen. Click a chat channel to view its thread content on the right side of the screen.

3. Content for chat channels will only display messages within a 30-day time frame. If no messages exist within the last 30 days, a message reading “No chat activity in past 30 days“ will be displayed.

The Seasonal Standings report provides more information about each team's current position within the season and displays cumulative results for all the teams in the group. As game scores are entered throughout the season, the rankings will update, allowing all team members to see where their team ranks against others. Team standings can also be found on the Info tab in Team Pages.

Note: The Seasonal Standings report will not display for those seasons or groupings with standings disabled.

Once evaluations are submitted for players, Directors can see a summary of the evaluations for each player on the Evaluation report. A column for each evaluation criterion will be displayed in the table. An option to view the full report for each player will also be available by clicking the Report button adjacent to the player’s name.

The Game Report view presents game details in a table format. You can customize the table columns through the mini menu and export the data as a PDF or CSV file if needed. If your organization has enabled Referee Information Visibility, the report will also display referee names, roles, and contact information.

The Player Invitation Report is a listing of team invitations with the corresponding information for each invitee, including invitation status and invitation response dates. Exporting the list allows the team staff member to contact the invitees as needed to encourage a response to the invitation.

Full Admins and Directors can use this report to edit team IDs, which allows for the connection of one team to another or the disconnection of a team from other copies. This can be used to correct mistakes made in the team registration or team cloning process. For example, if a team was registered using the wrong Team ID or registered as a new team instead of a returning team.

You may edit the history of a particular seasonal team roster by either connecting to another existing team via a different Universal ID or disconnecting it to create an entirely new team with no prior history - this option re-names the team and will generate a new Universal ID.

Bear in mind that changes will affect the history of any other related seasonal rosters that may exist outside of this organization, but are not listed here (you may reconnect with the original ID if done in error).

Click here for more information on editing a team’s history by connecting or disconnecting rosters.
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The Team Documents tab provides access to view, download, or export seasonal team documents, such as organizational rosters, ID cards, waivers, or seasonal forms.

When clicking the Register tab, it automatically opens a new window to submit a Team Registration application. Any open programs or seasons that have been enabled for internal registrations and meet your team’s attribute criteria will appear as available for application submission.

Use the competition/program, season, and grouping dropdown menus to begin the registration process. Since you are internally applying from the Team Page, team identifiers such as Team ID, team name, club name, team gender, and roster will be automatically pulled into the registration. Click here for a guide on submitting Team Registrations.

With permission to access Messages/Communications, Directors can send messages to Parents, Players, or Staff involved in their Programs or Seasons. Messages can be drafted and sent immediately or scheduled for a future date and time. Directors can also send notifications via email or as mobile app messages to members utilizing the OTTO SPORT Mobile App.

From the navigation, select Messages, then click on Compose New Message to begin writing your message.

Use the filter options in the drop-down menus to locate your target audience for the message. The View Recipients button allows you to preview the list of recipients based on the selected filters.

Choose the channel for your message, email, or mobile app, and then select when you would like the message to be sent. Scheduled messages will be stored in the Scheduled tab until sent.

If you are still composing your message, you can click Save Draft and return to your message later. Draft messages will be stored in the Draft tab until sent. Once complete, click Schedule Message or Send Now.