There are several ways in which your stock quantity will be affected:

  • Purchase Order & Inventory Receive

  • Adding Inventory Manually

  • Shipment Order & Ship

  • Removing Inventory Manually

  • Inventory Adjustment

Purchase Order & Inventory Receive

Purchase order creation has no effect on inventory unless it's received. When you receive your product, the inventory level (Total Quantity) has increased automatically. 

Here is a scenario: The "Tobacco leather Watchband" product has 10 in stock. You want to receive more 5 pieces of the product by purchase order.

  1. Product "Tobacco Leather Watchband" current in stock    

          Total Quantity: 10    
          Available Quantity: 10            

2. Purchase order is created for the product      
Quantity of "Tobacco Leather Watchband" within order: 5    
Stock count is not changed yet:
          Total Quantity:   10    
          Available  Quantity:   10             

3.Purchase Order is receipt    
Stock Count    
          Total Quantity:   15    
          Available  Quantity:   15  

Adding Inventory Manually

Inventory adding is a manual touch to the inventory level. When you Add Inventory, it means that your inventory level (Total Quantity) will be increased as typed quantity.

Here is a scenario: The "Tobacco leather  Watchband" product has 10 in stock. You want to add more 22 pieces to the inventory.

  1. Product  "Tobacco Leather Watchband"  current in stock    

          Total Quantity:   10    
          Available  Quantity:  10    

2. Add button is clicked
          Typed Quantity: 22      

3. Inventory adding quantity is saved
Stock Count    
          Total Quantity: 32    
          Available  Quantity: 32

We need to remind you that shipment orders are fed from the inventory level. Any increment of inventory may change the status of a shipment order on Shortage. Check out the Precious Notes placed at the end of the article.

Shipment Order & Ship

Shipment order creation has no effect on inventory unless it's shipped. When you ship your shipment orders, the inventory level (Total Quantity) has decreased automatically because of the physical movement of the product. 

Here is a scenario: The "Tobacco Leather  Watchband" product has 32 in stock. You want to ship an order with 5 pieces of packed product.

  1. Product "Tobacco Leather Watchband" current in stock    

         Total Quantity:   32    
          Available  Quantity:  32            

2. Shipment order is created for the product      
          Quantity of "Tobacco Leather Watchband" within order: 5    
Stock count is not changed yet:
          Total Quantity:   32    
          Available  Quantity:   32             

3.Shipment Order is shipped
Stock Count    
          Total Quantity:   27    
          Available  Quantity:   27 

Removing Inventory Manually

Inventory removing is a manual touch to the inventory level. When you Remove Inventory, it means that your inventory level (Total Quantity)  will be decreased as typed quantity.

Here is a scenario: The "Tobacco leather  Watchband" product has 27 in stock. You want to remove 5 pieces from the inventory.

  1. Product  "Tobacco Leather Watchband" current in stock    

         Total Quantity: 27    
          Available  Quantity: 27    

2. Remove button is clicked
          Typed Quantity: 5      

3. Inventory removing quantity is saved
Stock Count    
          Total Quantity: 22    
          Available  Quantity: 22

Inventory Adjustment

Inventory adjustment is another way to manually handle your inventory level. Adjustment may have positive or negative effect on the inventory level (Total Quantity). 

Scenario 1:  The "Tobacco leather  Watchband" product has 22 in stock. You've figured out that you counted your inventory false, the real stock count should be 24. 

  1. Product "Tobacco Leather Watchband"  current in stock    

         Total Quantity: 22    
          Available  Quantity: 22    

2. Adjust button is clicked
          Typed Quantity: 24   

3. Adjustment quantity is saved
Stock Count    
          Total Quantity: 24    
          Available  Quantity: 24

Scenario 2:  The "Tobacco leather  Watchband" product has 22 in stock. You've figured out that you counted your inventory false, the real stock count should be 18. 

  1. Product "Tobacco Leather Watchband"  current in stock    

          Total Quantity: 22    
          Available  Quantity: 22    

2. Adjust button is clicked
          Typed Quantity: 18   

3. Adjustment quantity is saved
Stock Count    
          Total Quantity: 18  
          Available  Quantity: 18

Precious Notes

Manual or automatic change of inventory is not solely related to inventory level changing. Inventory level and shipment order have direct contact with each other. Every status of shipment order is defined according to an adequate inventory level. Any inventory level change may trigger any shipment order status change.

Scenario 1: There are shipment orders both on Shortage and Ready to Pack statuses for "Tobacco Leather  Watchband" product. You've received 5 more for the product.

There are 3 orders on Shortage and 2 orders on Ready To Pack status. Total Inventory quantity is 8. Because of 2 orders on Ready to Pack, Available Quantity is 1.

When you receive 5 products, your inventory level will increase. But there are orders on Shortage which can be fulfilled by this 5 receipt-product. Auto inventory management runs in these circumstances. Some orders evolve to Ready to Pack and inventory level is rearranged.

Note: When you add 5 more products to your inventory by Add button, or when you adjust your inventory to 13 by Adjust button, the inventory level changes. These  2 cases create the same effect for Scenario 1.


Scenario 2: There are shipment orders both on Shortage and Ready to Pack statuses for "Tobacco Leather  Watchband" product. You've removed 4 product from the inventory of it.

There are 3 orders on Shortage and 2 orders on Ready To Pack status. Total Inventory quantity is 8. Because of 2 orders on Ready to Pack, Available Quantity is 1.

When you remove 4 products, your inventory level will decrease. And, there are orders on Ready to Pack which cannot be fulfilled anymore, because of lack of inventory level. Auto inventory management runs in these circumstances. Some orders should move to Shortage to prevent you from selling run-out-of-stock products, and inventory level should be rearranged.

Note: If you adjust your inventory to 4 by Adjust button, it creates the same effect for Scenario 2.

What's Next?

Do you want to see a work flow for shipment order? Check it out!

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