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When running a league and using Round Signups, it may be beneficial to gather information from your golfers when they sign up for a round. These Round Custom Fields are user-defined fields that allow you to track additional player information that is not already captured in your event/league roster Player Profile.
Examples of useful round information to gather might include the tee they are playing, whether they are participating in any of the side games (e.g., Net/Gross Skins), their preferred tee time, playing preference (walking, riding, or caddie), and lunch menu item preference.
Round Custom fields can be exported to an XLS file from the Round Roster.
In this article, we will discuss:
Accessing Round Custom Fields
Round Custom Fields Dashboard
Creating Round Custom Fields
Importing Round Custom Fields
Editing/Deleting Round Custom Fields
Populating Round Custom Fields
Accessing Round Custom Fields
To access the round customs fields within your event/league, navigate to Rounds > Round Custom Fields (as shown below).
Round Custom Fields Dashboard
When accessing the round custom fields, you will see a dashboard that provides valuable information and actionable steps you can take. On this page, you can add round custom fields to the specific round or several rounds within the event/league (discussed in greater detail later in this article):
Create New Round Custom Fields
Import Round Custom Fields
Additionally, you will see all the round fields added to the specific round (as shown below).
You can take multiple actions on existing fields in a round (discussed in greater detail later in this article):
Edit
Deleted
If you have several fields within your existing round, or when trying to import fields, you can also use the search option to narrow down the search to find a field quicker (as shown below).
Creating Custom Fields
To create Round Custom Fields that can be used for a specific round or all rounds, follow these directions:
Within your event/league, navigate to Rounds > Round Custom Fields.
Click "New Round Custom Field" (as shown below).
Enter the following criteria:
Question/Field: Name used to identify the Round Custom Field.
Hint: Provide a hint in case the custom field needs more explanation than the title.
Answer Type: Select the type of answers stored in the round roster. The following answer types are available:
Yes/No
One Line Answer
Number
Date
Multiple Line Answer
Multiple Choice - Single Answer
Multiple Choice - Multiple Answers
Country
State
Additional rounds: Select additional rounds from the event/league to include this custom field on each round signup form, requiring an answer.
Click "Save," and the custom field will be created.
Importing Round Custom Fields
When importing Round Custom Fields, you will have two options:
Additional Rounds: These are a collection of all round custom fields from other rounds within the event/league.
Other Events or Leagues: Import Round Custom Fields from other events/leagues where you have created Round Custom Fields.
Importing from Additional Rounds
To import Round Custom Fields from other rounds within the current event/league, follow these directions:
Navigate to Rounds > Round Custom Fields.
Check the radio button for "Additional Rounds." Note: By default, this option is selected.
Click Import on the custom field you wish to import (as shown below).
Select any additional rounds this custom field should include. By default, the current round is selected. Use the "Check All" to select all rounds in the event/league (as shown below). Note: The round you are importing from will not be displayed.
Click "Import," and the round custom field will be included in all selected rounds.
Importing From Other Events or Leagues
To import Round Custom Fields from other events/leagues, follow these directions:
Navigate to Rounds > Round Custom Fields.
Check the radio button for "Other Events or Leagues."
Using the dropdown, search for and select the other event or league from which you wish to import a field (as shown below).
Click Import on the custom field you wish to import (as shown below).
Select any additional rounds this custom field should include. By default, the current round is selected. Use the "Check All" to select all rounds in the event/league (as shown below).
Click "Import," and the round custom field will be included in all selected rounds.
Editing Round Custom Fields
Editing round custom fields is simple. Furthermore, when editing, you can select additional rounds that these edits should impact. To edit a Round Custom Field, follow these directions:
Navigate to Rounds > Round Custom Fields.
Click "Edit" on the field you wish to change (as shown below).
Make the necessary changes to:
Question/Field
Hint
Answer Type: While you cannot change the answer type (you must create a new field to do that), certain answer types allow you to change the values (e.g., edit, delete, add). Note: Use caution when making edits if the field has previously been used, as it will change the values for the player in the round roster.
Select additional rounds that should be impacted by the update (as shown below):
Update this existing custom field in the following rounds: If this custom field is already included in other rounds, select the other round to which the update should be applied.
Select additional rounds to add this custom field on each round signup form and require an answer: If you want to add this question to other rounds in the event/league, select the additional round to add the field.
Click "Save" to apply the changes; the current and selected rounds will be updated.
Deleting Round Custom Fields
Note: Please exercise caution when deleting round custom fields, as these custom fields and the associated information for your players cannot be recovered.
In case you wish to delete a round custom field, follow these directions:
Navigate to Rounds > Round Custom Fields.
Click "Delete" on the field you want to remove (as shown below).
Select any additional fields in which the question should be removed (as shown below).
Click "Delete" to apply the change and remove the questions from the selected rounds.
How to Populate Custom Fields
Populating round custom fields for your players is a great way to capture relevant round information about them. Round Custom fields can be populated during round signup. For more details, Click Here.
Viewing Round Custom Fields
When using Round Signups, you can capture additional player information with Round Custom Fields. You can view the answers to these round custom fields by going to Rounds > Round Player Roster > Round Custom Fields Answers (as shown below).
Note: If a manager changes a player's attendance status from 'not attending' to 'attending' within the Round Player Roster, the round custom fields will not be populated, as seen above for Zackis Jack. If you are a manager and would like to update a player's attendance status from 'not attending' to 'attending' and add custom field data for the round, you can visit the portal from the Apps Menu and complete their round signup.
If you would like these details in an export file for your review, you can also export them to Excel. On this page, click "Export to Excel," and you will be able to review the round custom field data in an Excel file (as shown below).
