This feature is only available with the following products:
The Registration Center is comprised of the registration settings for a specific event or league. These settings will be used when using Event and League Registration and Event and League Registration with Payments. These settings can be found by going to Event/League > Registration Center.
Your Registration Center is divided into four tabs:
Registration Enablement
Registration Setup
Registration Dates
Registration Description
(Note: The settings in these tabs are also available in the default event registration setup. We suggest setting up your default settings first, which will apply to all future events. To access your default event settings, go to Customer Center > Directories & Registration > Default Event Registration Setup).
Registration Enablement:
As previously mentioned, the Registration Center is comprised of registration settings that can be used for events and leagues. It is important to understand the design and content options for your registration.
This section details the "Registration Enablement" tab in the Default Event Registration Setup and Registration Center (as shown below).
Registration:
If you enable registration, golfers will be able to register themselves for this event. There will be the following options:
Enable Registration: When using Event and League Registration for players to sign up for events and leagues online, you must check Enable Registration. This will also provide access to additional options.
This is a Junior Golf Event: If you use event and league registration and junior programs, we suggest using this feature. For more details about Junior Golf Registration, Click Here.
Enable Registration with Credit Card Payments: Credit card payments can also be collected when using Event and League Registration for players to sign up for events and leagues online. For more details about taking payments for event/league registration, Click Here.
Player Limit: Player limits allow you to limit how many golfers can sign up for the event or league. For more details about player limits, Click Here.
Waitlist Limit: If you have defined a Player Limit, you will also be given the option to set a waitlist limit. The waitlist limit prevents additional golfers from joining the waitlist once the limit has been reached.
List of Participants:
If you enable registration, you can allow golfers to see other golfers based on their registration status for the event on the registration page on the portal. There will be the following options:
Include List of Participants in Registration: Adds a button to the portal registration page, allowing golfers to see a list of already registered golfers.
Golfers on the waitlist: Adds a button to the portal registration page, allowing golfers to see a list of golfers on the waitlist.
Golfers on the pending registration list: Adds a button to the portal registration page, allowing golfers to see a list of pending registered golfers.
GGID Links:
GGID Links give players access to the event or league Portals. For more details about GGID Links, Click Here. You will have access to two different GGID Links for events and leagues:
Member Portal: This GGID Link will log the viewers in and direct them to the portal for that event/league.
Registration: If using Event and League Registration, this link will log the viewers in and direct them to the registration page for that event/league.
Registration Setup:
This section details the "Registration Setup" tab in the Default Event Registration Setup and Registration Center (as shown below).
Note: If you have enabled registration with credit card payment, this Registration Setup section will look different (as outlined below).
Registration Setup:
This section will vary depending on whether you have enabled credit card payment in the Registration Enablement Tab.
Without Credit Card Payments Enabled: Select the number of members and guests allowed to be registered (as shown below).
A member is anyone on your master roster. A guest is anyone not on your master roster. Some example scenarios:You'd like to enable registration for a 4-person scramble charity event open to the public that requires the registrants to sign up an entire foursome. In the settings, you will want to set the minimum and the maximum number of members to zero. For guests, select a minimum and maximum of 4.
You would like to set up registration for a member-guest tournament. In the settings, select a minimum and maximum of 1 for member and guest registration.
With Credit Card Payments Enabled: If you are collecting payments during registration, you will have different options for your registration types (as shown below).
Please refer to the event/league registration with payments article for more details.
The following options may also be available (depending on your available features and setup) on the "Registration Setup" tab:
Would you like us to move players off the waitlist automatically if there is a cancellation?: If you have set a player limit in the Event/League Profile, you can select this option to automatically move players from the waitlist to confirmed status if there is a cancellation. Click Here for more details on managing a waitlist.
Enable Pending Registration: If the manager must approve registration before being confirmed and placed on the roster, you can enable Pending Registration. For details on Pending Registration, Click Here.
Allow players to choose the division(s) they are playing for: If there are multiple divisions in the event, and you'd like to allow players to select their division during the registration process, select this option. For more details on division selection, Click Here.
Disable auto-fill golfer's information when using an existing email address: When the registration contains an email address that's already registered within the system, do not auto-fill the golfer's information.
Prevent Registrants from changing their name when editing their registration (Guests Only): In case you are running registration for a member/guest or guest only event, and the registrant logs in and returns to edit their registration, you can prevent them from changing the guest registrants personal information that was originally entered. They can change custom fields but not personal information. Remember that Managers can change this information on the Manager Site (if necessary).
Disable email notifications from event/league managers: Players receive an email confirmation if they register for an event. They also receive an email confirmation if their playing status is changed automatically or by the manager (not playing, waitlisted, confirmed). However, sometimes the manager does not want the players to receive these status change emails. For instance, the manager may be moving players on and off the waitlist but does not want the players to see the activity. If this is the case, disable the email notifications. For more information on these emails, Click Here.
Allow players to search other eligible golfers by the GHIN number, or last name and state, in the registration form (Association Only): In the Registration Setup Tab, you can allow players to search for other golfers by GHIN number by selecting this option. This lookup method will first search the Master Roster and then GHIN. If the golfer is first found in the Master Roster, then we will load the data from there. Otherwise, we will perform the GHIN lookup.
Enable GOLF Link Registration (GOLF Link Integration Only): When enabled and using guest registration, golfers must provide a GOLF Link Number and Last Name to register. Certain data from GOLF Link will be retrieved to fill some custom fields automatically. This option is only available for guest or non-member registrations. This feature is also only available for customers using GOLF Link Integration. Click Here for details.
Allow players to cancel registration after deadline: If players can cancel their registration after registration has closed, check this option. Players will be able to cancel their registration up until the defined cancel registration deadline. For more information on allowing players to cancel their registration after the deadline, Click Here.
Tee Time Selection:
Allow golfers to select their preferred round tee times after they register: When using the Open Tee Times feature, registrants can select their tee time after completing their registration. To enable this option, contact support. Click Here for more details.
WHS Registration (UK & Ireland WHS Customers Only):
During Registration, you can allow players to search for other golfers by WHS number by selecting the option "Allow players to register by Membership Number" (as shown below). Additionally, if you want to allow golfers to enter information manually, check the option "Allow players to manually enter Guest details."
For more details, Click Here.
Tournament Waivers:
If you require players to sign a waiver form as part of the registration process to participate in an event, you can define the waiver here. These waivers might be made available on-site during the checking process, but making them available during registration can streamline your event or league registration process. Click Here for more details.
Additional Information:
In the additional information section, you will see several tabs that allow you further define who can register and the information collected during registration. The follow tabs will be available in the Additional Information Section:
Member / Guest / Non-Member (Paid Registration) Form Tabs: You can design the member and/or guest form(s) to collect the necessary information about your golfers. There will be a separate tab for the Member Form and/or Guest Form (as shown below).
On the registration forms, you can select the custom fields to include on the form (as shown below). The fields can be optional or required to be answered. Re-order the field by clicking and dragging the elevator bars on the left of each field. Further, add sections to your form by clicking "Add Section" to group fields together and help better organize the registration form.
If you look at the screenshot above, you will see that the cell phone field is included in the form and must be answered to register. So, players must include their cell phone number to complete registration. If there is a custom field that you would like to add that is not available, click on "Add New Custom Field." To edit or delete a custom field, go to Event > Custom Fields. Click Here for more information on custom fields.
In the member form, there is an option to select a custom field to validate membership. There are three scenarios that must be considered and if validation will be enabled:Members logging in using SSO: If your members use SSO to log in, select the unique identifier that identifies the member (usually member number). This will activate the SSO for this registration form, and members will not be asked to validate themselves.
Members logging in with GGID or GGID Link: If accessing a registration form with a GGID or GGID Link, you can select a custom field to validate the member. When attempting to register, the member will be asked to select their custom field answer to validate themselves before completing registration. If you do not want the members to have to validate themselves, you can leave this option unselected. In this case, the member will select their name from a dropdown and complete registration.
Members logging in with Master Roster Registration login credentials: In this scenario, members have already validated themselves when logging in, so there is no need to validate their membership again. The option to validate membership will not be available under this scenario.
Team Setting Tab: If multiple players are included in a single registration (typical for team-based events and leagues), it can be assumed that teams need to be created. Because of this, teams will automatically be created using the Team ID assigned to the players when they register. To manage how the teams will be named, go to the "Team Settings" tab, and select the team name format (as shown below).
To view and manage teams, go to Golfers > Divisions/Flights/Teams > Manage Team Lists. The team list will be named "Teams Based on Team ID" (as shown below).
Eligibility Criteria (Golf Genius TM Association Users Only): In some cases, players or teams need to meet eligibility requirements to register. This option is only available for member and member-guest registrations. It is also only enabled for Golf Genius TM Associations users. If you are not a Golf Genius TM Association user and would like this feature enabled, contact support. Click Here for details.
Registration Dates:
This section details the "Registration Dates" tab in the Default Event Registration Setup and Registration Center (as shown below). It should be noted that you cannot define default registration open and close times, these can only be set within an event or league.
Set up the open/close dates: Go to the "Registration Dates" tab. Select the date and time when registration will open and close. If you have an invitation list set up for the event, you can select the open and close times for the players on the invitation list. Further, you can also create staggered registration based on custom fields. If you maintain membership programs, you can also set up staggered event registration by membership programs. You can also manually open and close registration under the Event/League Menu.
Registration Description:
This section details the "Registration Dates" tab in the Default Event Registration Setup and Registration Center (as shown below).
Form Title: The optional form title allows to add a title to the registration page on the portal.
Description: The optional description can be viewed by the players before they register. For example, you may want to show details like the daily agenda, local rules, and the championship dinner menu.
Specific Form Instructions: The players can view the optional specific form instructions during registration.
Tournament Waivers: If you have specific waivers for an event or league that the players must agree to during registration, include them here. They will have to agree to these waivers to complete registration. For more details about tournament waivers, Click Here.
Additional Options:
Registration is Open/Close Toggle:
If you have set an open and close time for registration, then the registration will automatically open and close for you. You can manually open or close registration in the Registration Center (as shown below).
Registration Preview:
A preview of the registration form is available to managers to quickly see how the registration form will look on the portal without navigating to the portal and going through the registration process.
The preview of the registration form will be displayed in a popup window, which can be opened by clicking on the “Preview” button found on the footer bar next to the “Save” button (as shown below).
Customizing the Automated Registration Emails:
Several automated emails may be sent to your players (e.g., registration confirmation, waitlist notice, cancellation notice). These automated emails have a default message. If you'd like to customize the messages in these emails, select the customization link in the registration form setup (as shown below).
You will then be directed to the Email Configuration page. For more details on configuring emails, Click Here.