Do you have a drop-in Program where people can "drop in"? There are various ways you can set up a drop-in Program in Enrollsy. If you are unfamiliar with creating a Program, click here. Be sure to add your drop-in Program name to your Program Options.
1- Simple Enrollment Model
The first way to set up a drop-in Program is with the Simple Enrollment Model. This puts a price at the Program level that will be charged for the Program/Class.
Example - Simple Pricing:
2- Class Enrollment Model with Series Classes
A second way to set up a drop-in Program is with the Classes Enrollment Model. This is the way we prefer to set one up.
Classes Enrollment Model - Check any options under Class Selection and if you require a minimum or maximum number of Classes
Pricing per Class - Pricing can be on the Program or on the Class. Choose "Fixed Cost" and add the Charge Item for Drop-Ins (make a Charge Item called something like "Drop-In Fee" that is required and due at enrollment for every enrollment).
Other Options as needed
The next part is to set up the Classes. On the Classes page, add a SERIES class. See this support article for how to create a Series-type Class. Name the class the same as the Program (i.e., Drop-In).
Example - Classes/Series Cass Selection:
In a Series Class model, each day is a selection that can be chosen as such:
Example - Classes Pricing:
Enrollees are charged a certain amount for the number of classes they enroll in.
Another aspect of this method is using printed Rosters because they will create a combined Class List that will put drop-ins with the regular students. See this article for how to create a customized Class Roster.
3- Days-per-Week Enrollment Model with Series Classes
A third way to set up a drop-in Program is with the Days per Week Enrollment Model.
Day per Week Enrollment Model - Select the days the Program runs. You can do either a weekly schedule (no actual dates; just the days) or pick dates.
Pricing per Class - Choose "Fixed Cost" and set enrollment parameters. Add the Charge Item for Drop-Ins (make a Charge Item called something like "Drop-In Fee" that is required and due at enrollment for every enrollment).
Other Options as needed
The next part is to set up the Classes. On the Classes page, add a SERIES class. See this support article for how to create a Series-type Class. Name the class the same as the Program (i.e., Drop-In).
NOTE: The drawbacks to setting the drop-in Program like this are:
Enrollees cannot easily be moved or additional dates assigned on the Classes page. This is because the Classroom is not set up by the DAY but by DATES. (The easiest way to do this is to add them again to the Unassigned List and assign them to the second, third, etc. dates).
Enrollees will not be automatically assigned to the proper date. They will all show up in the Unassigned list and an Admin user will have to assign them to the date. This is easily done if you add a date field under a Program Form (see below).
Program Form
Another aspect of this method is the option to create a Program Form for only the drop-in Programs that asks the specific days since this enrollment model only asks the days of the week at enrollment like this:
This Program Form can be called simply "Drop-in" and attached to all your drop-in Programs. You can do it in several ways:
Date field (first one required) with other date fields underneath:
Date field (first one required) with others nested under a question (i.e, "Add another date" as either Yes/No radio buttons or Single Select Yes/No):
Example - Classes Pricing:
Enrollees are charged based on the number of days they enroll in.
4- Charge Item/Tags
Another way you can do drop-ins is by adding a Charge Item specifically for drop-ins. Make a Charge Item called something like a "Drop-In Fee" that is required and due at enrollment for every enrollment. An Admin User will have to MANUALLY charge this fee each time someone drops in.
To keep up with drop-in Enrollees, you can incorporate the use of Tags. You can create a "Drop-In" Tag and trigger it upon the charging of your Drop-In Charge Item. Learn how to trigger Tags here. You can use Tags in Rosters and Reports.
NOTE: The main drawbacks of this method are that it is not automated (charging fees) and there is no way to put an Enrollee in a particular Class.
Instructors can transfer an Enrollee to a different Class through the use of the Room Transfer Activity.