The Simple Enrollment Model applies one price to all Class enrollments in the Program. It also assumes that Classes are not selected during enrollment, but an Admin or Instructor makes assignments post-enrollment.
One example of a Simple Enrollment Model Program would be a preschool. Most preschools don't let parents pick a specific Class or Instructor, although they may take requests. Parents enroll and pay, and then the Director makes the Class/Instructor assignment.
Read on if this sounds like a suitable model for your Programs and Classes!
Make sure you have created the following:
Enrollment Period(s) - See "About Enrollment Periods" for more information on Enrollment Periods.
Program Options - Learn more about Program Options.
Once you have at least one Enrollment Period and have Program Options inside it, you are ready to create your Simple Enrollment Model Program.
Create Simple Enrollment Model Program(s)
Navigate to the My Company section in Enrollsy and select the Programs tab at the top. Click the round plus button in the top right of the page (see below):
The following are the sections of the Program Editor in more detail.
Step 1 - Program Options
This is the step where you select the combination of Program Options from what you created earlier.
If you need to edit your Program Options, click the back button and go to "Manage Program Options." See this support article for how to create Program Options. You can also enter an Internal Nickname for your Program that only Admins can see.
Step 2 - Enrollment Model
The next step is where you choose the "Simple" Enrollment Model. You also select the days your Program runs and decide your Program Cost.
The following is a breakdown of each Program Cost option:
Free - This is an entirely free program (no costs associated). An example of a free Program is a state-funded preschool program.
Fixed Cost - Fixed Cost means a set cost at enrollment, whether that cost is paid in full or in scheduled or installment payments. Examples of Fixed Cost Programs are summer camps and private lessons.
Subscription is a set amount due at a specific interval until canceled (hence, no pay-in-full options). However, you can create an annual, monthly (1-6 months), or weekly (1-6 weeks) Subscription, and each can have its unique costs. Examples of Subscription Programs are membership bundles and software subscriptions.
IMPORTANT NOTE:
If you select dates or days of the week in another Enrollment Model and then switch to the Simple Enrollment Model, those dates will stay active. You will need to delete any dates before switching.
Also, if you have any accounts with Payment Plans and Invoices, they will disappear if the Enrollment Model is switched. You will need to add those back in if you change Enrollment Models. (If the Enrollment Model is switched BACK; they will reappear).
Step 3 - Pricing
This step is where you enter your Program pricing. This is done in two ways:
Total Program Cost
Payment Plans
Total Program Cost This is the total cost (or pay-in-full cost) of the Program. You get this Total Program Cost by adding Charge Items that correspond to each of your fees. These fees can be optional or required at enrollment. They can also be included in Payment Plans or not.
For example, if you are running a Program that runs for 9 months and tuition is $1,800, you will add a charge item of tuition and enter the value of $1,800. If you also charge a registration fee of $50, you will likewise add that. It would be best to remember that what you enter here should reflect the total enrollment cost.Once you have all your Charge Items added to the Program, Enrollsy generates a Pay-in-full plan for you.
Payment Plans - The next step is to decide if you want to add Payment Plan(s). To add a Payment Plan, click the plus button. Learn more about the various Payment Plans in these support articles:
Step 4 - Enroll Form
The Enroll Form section is an optional section where you can add a variety of customizations.
Here is the list of things you can add (click on the links for more information):
Additional Program Fields (or Program Forms)
Step 5 - Advanced
This is another optional section where you can do the following:
Make private - This setting makes the Program a Private Program that cannot be accessed from the general Enroll Form but instead from a private link.
Allow cancelation from the Customer portal.
Uses Kiosk PIN within the Customer portal
Metadata - Metadata allows you to store information about a Program that might not otherwise be stored inside Enrollsy. This information can be used in E-Signature Documents and will come into play with future software integrations.
Zapier Segments - If you use the Zapier integration, you must include the Zapier segments (or events) in the Program(s).
Create Class(es)
Now you will need to create one or more Classes within each Program you created. Here's how to create a Class.
Step 1 - Add Class
Navigate to the Classes page (this may be called something else if you've customized it, i.e., Sessions, Groups, etc.). Select the Program on the left to which you want to add a Class and click the Add Class button.
Next, you'll get a little drawer on the right side where you can set up the details of the Class, including the class Name, Instructor(s), Capacity, and more.
Step 2 - Basic (Details)
Add Class Name - Enter the Class name
Add Instructor - Select the Instructors for the Class. Check out this support article if you need to know how to add an Instructor.
Add Capacity - Enter the maximum number of Enrollees the Class can have under "Capacity." See this article to learn more about Class Capacities.
Add Class Description (optional) - Enter a Class Description, which is optional. This description can be formatted with headings, paragraphs, colors, etc.
Step 3 - When Does This Class Happen?
Next, you will need to enter when the Class happens.
Add start and end times.
Set days/dates the Class occurs - You can do this in one of two ways: a weekly schedule (the Class meets every week on the same schedule) or pick dates (the Class doesn't recur)
Weekly Schedule
This example is for a Class that occurs every Monday through Friday from Sept 1 to May 30:
Pick Dates (doesn't recur)
This example is for a Class meeting on specific dates (Mondays & Wednesdays from June to August):
Step 4 - Email Reminder
The last step is to set up the Email Reminder, which is optional. Choose from the following options:
Off (default)
1 hour before
2 hours before
1 day before
5 days before
You can preview the email notification. However, it tends to be tiny. Here is the preview email enlarged:
Step 5 - Add Custom Message
You can also add a custom message to your Class Email reminder. The Email Reminder custom message is a rich text element, which means you can easily add Zoom links, video and image links, tables, lists, styled paragraphs, and more.
NOTE: The custom message is not reflected in the Preview.
How to Add Links
Either highlight the text where you want the link or click on the link icon. Copy and paste the URL (the web page address, document, video, etc.).
How to Add Images
Click on the image icon within the Advanced settings. The image has to be hosted somewhere. This can be in Google Photos (not Google Docs).
Open the image and right-click. Click "Copy Image Address" and paste it into the "Source" box. A size should pop up under "width" and "height." Adjust this to fit the space. (NOTE: If the size does not show up, the source is incorrect.)
Here is an example of how a Class email reminder may look:
