Setup

By Agent1 author107 articles

Toast Payroll: Review the New York Spread of Hours LawLearn how Toast Payroll can help with New York's Spread of Hours law.

Toast Payroll: Get Help With Unlinked Employee Security Tokens

Toast Payroll: Change Your Company Code

Toast Payroll: Deactivate a Requisition When a Position Is Filled

Toast Payroll: Essentials vs Pro Packages

Company Setup

Toast Payroll: Find Your Company CodeFind your Toast Payroll company code while signed in, in your onboarding email, or in the Toast Web URL

Toast Payroll: Get Started With Onboarding and ImplementationSet up your company in Toast Payroll—create your login, complete the Implementation Dashboard, and finish the Payroll Setup Checklist to run

Toast Payroll: New York State/City Prenatal Leave ReportingThis article describes the reporting requirements for New York State and New York City prenatal leave, effective January 1, 2025.

Toast Payroll: Create SurveysLearn how to create, edit, and use surveys in Toast Payroll.

Toast Payroll: Federal Employer Identification Number (FEIN)Federal Employer Identification Numbers (FEINs) are a number assigned by the IRS to distinguish each business as a unique entity.

Toast Payroll: Set Up Certifications and LicensesCertifications and licenses can be set up in Toast Payroll to monitor ongoing employee certifications and license renewal.

Toast Payroll: Customize WorkflowsWorkflows can be used to track certain processes or set up chains of communication. Check out how workflows can help you maximize Toast Payr

Toast Payroll: Asset Management

Toast Payroll: Get Started With the Company SummaryThe new Company Summary page allows users visibility into their popular configuration options, all in one centralized location.

Toast Payroll: Get Help With FEIN RemovalLearn more about removing an FEIN from Toast Payroll in this article.

Manage Your Overtime Thresholds in Toast Web and Toast PayrollLearn about managing your overtime threshold rules for accurate labor reports and compliance based on your setup.

Get Help With Toast Payroll Error: Cannot Open This Payroll

Toast Payroll: Company Split

Toast Payroll: Find Your Company Code

Toast Payroll: Update Restaurant Address

Toast Payroll: Get Help With State Tax Account NumbersView answers on common questions to finding and registering state withholding and unemployment tax accounts.

Get Help With Error: Unable to Post Payroll/Missing Bank Info

Toast Payroll: Onboarding and Setup FAQAnswers to common questions about setting up Toast Payroll, hiring employees, configuring pay options, managing taxes, and billing.

Employee Profiles & New Hires

Can I tell if an employee was added in Toast Web instead of Toast Payroll?

Toast Payroll: Pay Change Did Not Sync To Toast Web

Toast Payroll: Social Security Number (SSN) Information PolicyThis article outlines how Toast Payroll handles employee social security numbers (SSNs) and uses them on your tax filings.

Toast Payroll: Make a Pay ChangeUpdate an employee's pay rate in Toast Payroll, including retroactive changes, bulk pay changes, and secondary job rates.

Toast Payroll: Assign or Change Employee Jobs or LocationsEmployees can work in multiple roles within one restaurant or in multiple locations. See how to manage jobs and secondary positions in Toast

Toast Payroll: Salary to Hourly Job Changes

Toast Payroll: Imported New Hire GuideWhen an employee is imported into Toast Payroll, they'll have items to address, such as direct deposit details and critical tax information

Toast Payroll: Update PositionsSee how Toast tracks changes to an employee's profile, such as pay changes, position and work tax location updates, paid time off, and benef

Toast Payroll: Use Standard Occupational Classification (SOC) CodesStandard Occupation Classification (SOC) codes are used by some states to compare occupational data and workers' compensation purposes.

Toast Payroll: Employee Number and POS Access Code FAQLearn the difference between the Employee Numbers in Toast Payroll and the Employee IDs and POS access codes in Toast POS.

Toast Payroll: Hourly to Salary Job Changes

Toast Payroll: Employee Onboarding (Employee Guide)

Toast Payroll: Set a Payment MethodChoose how to be paid in Toast Payroll—paper check, direct deposit, or Toast Pay Card—and confirm your selection.

Toast Payroll: Rehire GuideWant to rehire a former employee? Learn how to rehire an employee in the Toast Payroll system.

Toast Payroll: Create a New PositionLearn how to add a new position and update exiting positions.

Toast Payroll: Manage Applicants in the Recruitment ModuleLearn how to manage your Recruiting module in Toast Payroll with this comprehensive guide.

Toast Payroll: Missing Positions in the Reports To Position Field

Toast Payroll: Import Employees

Get Help With Toast Payroll Error: Please Enter a Valid Social Security Number

Toast Payroll: Update Name, Address, or Phone Number

Toast Payroll: Add an Employee to the Employee Earnings Step

Toast Payroll: Exempt vs. Nonexempt Employees

Toast Payroll: Resend New Hire Onboarding Email

Toast Payroll: Upload a File to an Employee's Document Library

Toast Payroll: Make an Employee Status Change

Toast Payroll: Get Started With Employee To Do'sEmployee To Do's can send surveys, messages, and company documents to employees for acknowledgement and/or action needed.

Toast Payroll: Delete an Employee ProfileYou cannot delete an employee profile in Toast Payroll. Terminate the profile to remove access, and contact Payroll to resolve duplicates.

Toast Payroll: Update Employee Profile InformationEdit an employee's contact info, emergency contacts, status, and SSN from the Toast Payroll Profile tab.

Toast Payroll: Employee Management CenterLocate instructions on the different aspects of employee management, including employment status, position or job updates, wage updates, and

How can I hide a salary in Toast Payroll so others cannot see it?

Toast Payroll: Get Started With New Hire ReportingNew hire reporting is mandated by all 50 states plus D.C. This allows states to locate individuals for child support, medical insurance supp

Can employees see their own quick notes?

Toast Payroll: Individuals With W-2 and 1099 Status

Toast Payroll: Default Rates With Jobs

Toast Payroll: Change a Secondary Position to a Primary Position

Toast Payroll: Quick Notes

Toast Payroll: Reactivate a Deactivated Requisition

Toast Payroll: Employees Missing From Team Page

Toast Payroll: Employees Without Email Addresses

Toast Payroll: Manage 1099 ContractorsToast supports 1099 contractors and you can pay them with Toast Payroll, but they will be responsible for their own yearly tax returns.

Toast Payroll: Get Help With New HiresHow to add new employees in Toast Payroll, handle onboarding emails, missing email addresses, documents, passcodes, and direct deposit.

Get Help With Toast Payroll Error: SSN Belongs to Existing Profile

Get Help With Toast Payroll Error "Unable to Save This Employee"

Get Help With Toast Web Error: Email is Taken By an Applicant

Toast Payroll: Duplicate Email Error

Toast Payroll: Employees Sign Documents

Toast Payroll: Resolve Duplicate Social Security Numbers (SSNs)

Get Help with Payroll Error: Please Enter a Valid SSN

Get Help with Payroll Error: Please Enter Valid Phone Number

Toast Payroll: Duplicate Primary Positions

Get Help With Toast Payroll Error: You Do Not Have Permission to Enter SSN

Toast Payroll: Upload Documents for New HiresUpload company specific documents for your new hires to sign during onboarding such as an employee handbook or company policies.

Toast Payroll: Update Form W-4 InformationDiscover how to update Form W-4s. This is vital to make sure employee's year-end documents correctly reflect the employee's tax situation.

Toast Payroll: Update Multiple Employee's Information Via ImportHR+ users have access to update existing employee demographic information in bulk leveraging the Employee Import.

Toast Payroll: Team Members Without SSNs or With an ITINDiscover how Toast Payroll interacts with individuals without Social Security numbers (SSNs), including those with an Individual Tax Identif

Toast Payroll: New Hire Employees (Employer Guide)Add a new hire to Toast Payroll using the employer new hire workflow. Triggers the employee's onboarding email and creates their profile.

Mapping & Syncing

Toast Payroll: Tips Not Syncing From Toast Web

Get Help with Payroll Error: Employees Are Not Mapped

Toast Payroll: Sync Information With Toast WebIt's essential that information is entered in the appropriate places. Use this guide to determine where to update info in Toast Web or Toast

Toast Payroll: Get Help With Employee MappingIf an employee's hours don't pull into Toast Payroll, their Toast Web profile may be set up incorrectly and isn't synced with the Toast Payr

Toast Payroll: Manage Employee MappingIf tips won't send to payroll, hours aren't pulling over, or you see a red alert icon on a POS Mapping tab, an employee's Toast Payroll prof

Toast Payroll: Map Profiles for Tips Manager Onboarding

Pay Groups

Toast Payroll: Change an Employee's Pay Group

Toast Payroll: Multiple Locations With One Pay Group

Get Help with Payroll Error: More Than One Position Per Group

Toast Payroll: Review Pay GroupsLearn what pay groups are, how to find an employee's pay group, and how to change or create pay groups in Toast Payroll.

Payroll User Permissions

Toast Payroll: Security Access Permissions and AuditUnderstand the Employee Permissions (Security Access) page in Toast Payroll and what each tab does.

Toast Payroll: Employee Can't Make Changes to Their Account Error

Toast Payroll: Give Access to a Non-EmployeeAdd a bookkeeper, accountant, or other financial professional to Toast Payroll as a Demo Employee with HR+ access and no impact to payroll c

Toast Payroll: Manage Security RolesLearn what each Toast Payroll security role can do, how to change a user's role, and how to request a custom role.

Toast Payroll: Reports To Across FEINs

Toast Payroll: Security Role Page Access

Tax Setup

Toast Payroll: State W-4 Form FAQFind, update, and adjust your federal and state Form W-4 in Toast Payroll, including withholding, exempt status, and reciprocity.

Toast Payroll: Federal Income Tax & State Income Tax CalculationsToast Payroll calculates employee and employer withholding taxes based on different inputs including, but not limited to, employee Form W-4

Toast Payroll: Tax Management in FloridaTo be successful with Toast Payroll, register for all applicable tax account and supply the tax information to Toast Payroll.

Toast Payroll: Find Payroll Tax ResourcesToast Payroll requires your partnership to execute tax payments and tax filing successfully. Check out the guides we've gathered on this pag

Toast Payroll: Get Started With TaxesDuring onboarding, Toast Payroll asks for your company's tax data and may require third-party access to your state tax account. Use this gui

Change an Earning/Deduction Code’s Tax Rate in Toast Payroll

Toast Payroll: Tax Deposit Notices When Payments Are Made

Toast Payroll: Tax Management in ColoradoTo be successful with Toast Payroll, register for all applicable tax accounts and supply the tax information to Toast Payroll.

Toast Payroll: Previous Payroll Provider InformationUpon switching to Toast Payroll, we will need some information from your previous provider in order to transfer data to our system.

Toast Payroll: Tax Management in PennsylvaniaTo be successful with Toast Payroll, register for all applicable tax accounts and supply the tax information to Toast Payroll.

Toast Payroll: View and Update Work Tax LocationsWork tax locations describe where an employee works, which then determines how they should be taxed.

Toast Payroll: Get Help With Local TaxesToast Payroll customers should look here for a starting point when navigating the local business taxes topic.