If you are a new user of Golf Genius, we encourage you to become familiar with the information that follows in order to get off to a successful start. Golf Genius is a proven, cloud-based tournament software product that you can use to manage leagues and events at your club.
Golf Genius offers many innovative features and powerful tools to help you manage your events and leagues.
Like any new software product, it is important to dedicate some time to understand how to make the product work smoothly for you.
We believe you'll quickly come to realize how Golf Genius can save you and your team valuable time, enhance the golf experience for your members, and even boost your golf operations revenue.
Key Concepts and Terminology:
It is important to understand the key concepts and terminology of Golf Genius before creating your first event. View the video below for more details on the key concepts and terminology or Click Here to view a detailed article.
As a new user, it is also important to understand when to create an event and when to create a league. For help on this decision, Click Here.
Overview of Golf Genius:
There are three general areas where you will be navigating as you use Golf Genius:
Manager Site
Event or League websites (Portals)
To understand the basic structure and navigation of Golf Genius, please watch the video below.
Learning Resources:
To help become a productive and experienced user of Golf Genius, we highly suggest using the following resources:
Knowledge Base: Our Knowledge Base consists of up-to-date articles, FAQs, and videos to help you set up and manage events and leagues. To access the Knowledge Base, simply click on the orange HELP icon on the right (as shown below).
When you click the bubble, a list of suggested articles and FAQ's will be displayed. These suggested articles are relevant to the page you are viewing. If you cannot find the answer you need after reviewing the suggested articles, you can search or browse the entire Knowledge Base.The Navigator: The Navigator (always found on the top right of your screen) is a tool that will help you search and find pages you are looking for both in the Customer Center and Manager Site for an event. Click Here for details.
Event and League Guides: There are many variations of events and leagues. To assist you in setting up specific events/leagues, Click Here to view the list of available guides.
Recorded Webinars: Our support team conducts weekly webinars on various subjects. We record and archive these webinars for you to view at any time. To view a list of the recorded webinars, Click Here.
Setting up your Golf Genius Account:
Before creating your events, it's important to take the necessary steps to set up your account and prepare for the season.
You'll need to add Customer Managers for administrative access, upload your master roster (membership), and add courses. We also suggest creating seasons and categories to keep your events and leagues organized in your Customer Center.
By assigning default tees to the players in your master roster, they can be quickly set to their proper course/tee as they play in events throughout the season. This will save you significant time during the event setup process.
If you would like to create event websites (portals) that include information like pairings and results, it's important to design your default portal before creating events. The default portal acts as a template for all of your event portals.
To make your event portals available to your players, you can list them on your club website using directories.
Step | Article | Video |
Add Other Customer Managers | ||
Upload Master Roster | ||
Review Default Settings | ||
Add Course(s) | ||
Upload Default Logo and Banner | ||
Create Seasons | ||
Create Customer Center Categories |
| |
Assign Default Tees | Read | |
Set up Default Portal | ||
List Events on Club Website (suggested) |
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Event Setup:
After completing the initial account setup steps (above), you can start creating and setting up your events.
To lessen the workload during the season, we suggest completing the first three steps below prior to the season. You can then add the new events to your directories and list them on your club website.
The event portal will be cloned from your default portal, however it may be necessary to further customize the portal to meet the specific needs of the event.
As the event approaches you can start to add rounds, players, tournaments, and pairings. You can also add divisions, flights, or teams if the competition requires.
Step | Article | Video |
Create Event |
| |
Add Round(s) | ||
Customize Portal (if necessary) |
| |
Add Players | ||
Create Divisions (if necessary) |
| |
Create Player Flights (if necessary) | ||
Create Teams (if necessary) |
| |
Create Team Flights (if necessary) | ||
Create Tournaments | ||
Create Pairings | ||
Set Course, Tee, Times |
Final Event Prep:
Once your initial event setup is complete, you can start to make your final preparations for the event.
If there has been a revision during the event setup process, you will want to make sure to update Handicap Indexes one final time.
It's very important that you check your work to ensure the event will run smoothly and correctly. There are "self check" tools available to help check your work.
Our Scorecard Composer allows you to design and customize printed scorecards. You can also choose from a large library of templates. If you need to print other material like tee sheets and cart signs, you can also design them or select from the template library.
Step | Article | Video |
Update Handicap Indexes |
| |
Check Your Work | ||
Print Scorecards | ||
Print Other Material |
Game Day:
During the event, there are steps that need to be taken to manage the scoring and ensure a successful day.
The TV Display leaderboard is a great way to easily highlight results with a professional look.
If you are using mobile app score entry, there are a couple quick steps that need to be taken to enable score entry and activate the live leaderboard.
If using mobile app score entry, then scores will be entered by the players. If players are not using mobile app score entry, you can enter the scores from the Manager Site.
Step | Article | Video |
Set up TV Display (if necessary) |
| |
Enable Mobile Score Entry (if necessary) |
| |
Enter Scores |
Post Round Wrap-Up:
After the completion of the event, you can take some additional steps to finalize the event.
After reviewing and verifying the results, you can display them on the event portal and email to the players.
If scores are eligible to be posted to GHIN/WHS/GolfNet, you can also easily post the scores from the Manager Site.