Podyx V2
Guides for studios on Podyx V2 — the new Studio OS platform. Start here if you're on the new version.
By Bojan1 author45 articles
Getting Started
New to Podyx? Set up your studio and take your first booking.
- 🚀 Welcome to PodyxA quick orientation to Podyx V2: how rooms, setups, services and add-ons fit together, and where to start.
- 🧭 First-Time SetupThe order that works: profile and tax, rooms, setups, services, availability, payments, branding, notifications, then a test booking.
- 📊 Dashboard AnalyticsSee what's actually working: sold vs delivered revenue, backlog, revenue economics, service mix and room utilization.
Studio Settings & Account
Studio details, tax & VAT, custom domain, plans, and account settings.
- ⚙️ Studio Profile & GeneralYour studio identity: name, language, address, contact details, logo, and the security setting that controls Podyx support access.
- 📋 Booking RulesGlobal booking behavior: durations, increments, buffers, cutoffs and unpaid holds, plus your checkout form, notes and confirmation-page promotion.
- 🧾 Tax, VAT & CurrencySet your currency, tax rate, tax label and VAT number, and decide whether prices include VAT or show it at checkout.
- 🌐 Custom Domain & AccountPut your booking page on your own domain. Add one DNS record, verify, and your Podyx subdomain keeps working until it's live.
Services, Setups & Rooms
Build your catalogue: rooms, setups, services, and add-ons.
- 🧩 Base ServicesBase services are your core offering. Price them lean to win the booking, then earn margin on add-ons, and control exactly how they appear.
- 🏢 RoomsRooms are your physical studio spaces. Learn how they prevent double-booking, what clients see, and how to set room-level scheduling and pricing overrides.
- 🎛️ SetupsSetups are the versions of a room that clients actually see and book. One room, several setups, each with its own photos, services and add-ons.
- 🎚️ Additional ServicesAdd-ons are where studios make their margin. Reverse-engineer your production into sellable extras, set quantity limits and pricing units.
- 🗂️ Versioning, Visibility & ArchivingEdit prices and services freely. Versioning keeps past bookings and invoices tied to what was live when they were made.
Pricing & Plans
Bundles, subscriptions, promo codes, and dynamic pricing.
- 🎁 BundlesPrepaid session packages that get you cash upfront and bring clients back. Public plans, private admin deals, landing pages and pricing tiers.
- 🔁 SubscriptionsRecurring plans that bill automatically and grant sessions each period. Set tiers, billing cycles, included add-ons and rollover rules.
- 🏷️ Promo CodesDiscounts, vouchers, free sessions and affiliate codes. Scope them to setups, services and bundles, and set expiry windows.
- 📈 Dynamic PricingCharge more when demand is high and less when it isn't. Surcharges, discounts, duration, VIP and loyalty rules, plus slot-level overrides.
Scheduling & Calendar
Availability, buffers, cutoffs, the calendar, conflicts, and sessions.
- 🕒 AvailabilityTurn your opening hours into bookable slots: weekly schedules, date overrides with reasons, buffer and cutoff rules, and a preview tool.
- 📅 In-app CalendarYour live schedule: two-way Google Calendar sync, per-room mapping, week, month and day views, and full booking creation from the calendar.
- 🔀 ConflictsPodyx watches your synced calendar for overlapping events, warns you by email, and gives you one place to decide which booking wins.
- ⛔ Slot BlockersReserve time on your calendar without creating a booking, and manage everything your synced calendar imports as blocked time.
Bookings, Clients & Guests
How bookings work, plus managing clients and guests.
- 🛒 How a Booking WorksThe full client journey: the booking flows on offer, what happens at checkout, and everything clients can do afterwards in their portal.
- ➕ Admin Bookings & Pay LaterBook on a client's behalf for phone and walk-in customers, with payment links, invoices, guests and promo codes, bypassing normal cutoffs.
- 👤 ClientsYour client ledger: spend, bookings, active bundles and subscriptions, internal notes, and admin bookings created straight from a profile.
- 👥 GuestsA reusable database of the people featured in sessions. Guests get calendar invites, and their profiles build up for prep and marketing.
- 🚪 Studio TourPublish a separate, low-commitment booking link so prospective clients can come see your space, then upsell them into a paid consultation.
- 🗓 SessionsManage every booking: filter upcoming and past sessions, search, export, and create admin bookings for phone and walk-in clients.
Payments & Invoicing
Stripe, Square, cash, refunds, credits, and invoices.
- 💳 Connect Your PaymentsChoose how you get paid (Stripe, Square, or cash) and start taking money at checkout.
- 💸 Payments & RefundsTrack every payment from pending to captured. Money refunds are always full; use store credit to return part of an amount.
- 📄 InvoicingSet up compliant, on-brand invoices: templates, numbering series, per-customer billing fields, and bulk export for your accountant.
- 🎟️ CreditsThe Swiss army knife: turn refunds into retained revenue, run B2B on account, and reward loyalty and affiliates.
- 💰 PurchasesYour financial ledger: every transaction, filtered by type and status, with VAT, Stripe detail, CSV export and invoice downloads.
- ⚙️ Studio Settings: every tab explainedA map of all 14 Studio Settings tabs, what each one does, and where to read more. Use this as the jumping-off point for setup.
Your Landing Page & Branding
Design your public booking page: logo, colours, hero, and layout.
- 🎨 Branding Your Booking PageMake the booking experience feel like your website: colors, fonts, light or dark theme, border radius, logo, favicon and email banner.
- 🏠 Build Your Landing PageThe first page clients see. Set your hero, intro and how-to-book content, then reorder sections so what sells most comes first.
- 🔗 Embed Booking on Your SitePut booking directly on your own website with embeddable cards for setups, services, add-ons and bundles.
Notifications, Marketing & Integrations
Automated emails, Google Calendar, Zapier, and other connections.
- ✉️ Automated Emails & NotificationsEdit every system email and build four custom types: reminders, follow-ups, re-engagement and subscription cancellation notices.
- 📆 Connect Google CalendarTwo-way Google Calendar sync, mapped per room. External events block availability automatically, and overlaps surface as conflicts.
- ⚡ Zapier & API IntegrationsConnect Podyx to thousands of other tools. Trigger workflows when bookings change, and create or manage bookings from outside Podyx.
- 📁 File TransferLet clients choose how they receive their files at checkout, and charge for premium delivery methods.
- 🎬 CollaborationShare session files with clients and run the whole review loop in one place, with timestamped comments, revisions and final approval.
Team & Permissions
Invite staff and control what each role can see and do.
- 🧑🤝🧑 Invite Your Team & RolesGive every teammate their own login. Invite operators and staff, resend invites, and assign the role that fits their job.
- 🔐 Roles & PermissionsStop sharing one login. Give each teammate their own access with per-tab read, create, update and delete permissions.
- 📜 AuditA ledger of every change made in the CMS. Confirm who changed what, and trace what happened right before something broke.
Migrating from V1 to V2
What's changing and how to move your studio across.