HR management articles covering people, leave, performance, and more
People
Everything related to managing employee information, profiles, and records in Breathe
The Employee ProfileImportant details about your peoples profile page
Understanding your people's typeEmployees, contractors or volunteers? Breathe can help. A guide to setting this up in their profile.
Tips & Tricks
How to change your password, inc security requirementsA simple guide to changing your password
Setting up two-factor authentication (2FA)How to set up 2FA on your Breathe account
Custom fields and what they meanA no-nonsense guide to creating custom fields
How do I add a salary?Adding salary information to a users profile within Breathe
Assigning equipment to your teamA short guide to explain how to assign equipment to your people within Breathe.
Notes and remindersA quick guide to the notes and reminders section and how to get the most out of it
The Pay sectionAdd salary and bank account details to an employee profile
TrainingUsing the Training module in breathe
Time logsA guide to enabling and using time logs in breathe
KudosGive praise to your fellow colleagues and let them know how amazing they are!
Department kudosWhat is department kudos and how do you use it?
Displaying pronouns in BreatheA guide to how your users can display their pronouns within Breathe
How to update Starter Checklist detailsHow to correctly record Starter Checklist details within Breathe
Adding a new BenefitHow to add a new employee benefit to Breathe
Adding an additional paymentHow to add an additional payment within Breathe
The More Tab: JobsWhat is included in a users jobs tab in Breathe
The More Tab
The More Tab: Emergency ContactsWhat is included in a users emergency contacts tab in Breathe
The More Tab: Medical FactsWhat is included in a users medical facts tab in Breathe
The More Tab: Grievances and DisciplinariesWhat is included in a users Grievances and Disciplinaries tab in Breathe
The More Tab: DBSWhat is included in a users DBS tab in Breathe
The More Tab: HistoryWhat is included in a users history tab in Breathe
People that are leaving (pending leavers)How to reflect people that are leaving, with tips on how to calculate their remaining leave
How to mark your people as 'Left'Change your people's statuses to Ex-employees
Re-using a profile for an ex-employeeHow to reactivate or restart a profile of a re-joining member of your team
Short read: why can't I assign a line manager?Common reasons why you may be having trouble assigning line manager permissions to someone.
Short read: how to add a training recordHow to add your own training records and training types.
How many HR user permissions are available on my plan?The number of HR user permissions on each Breathe plan
Password reset email not receivedAn employee has reset their password and have not been sent a password reset email
Problems logging in?A no-nonsense guide to a successful Breathe login.
Invalid username or passwordLog in issue with invalid username or password
Saving a left employee's email addressHow to retain left employees' email addresses for future reference
What does "email in use" mean?Unverified emails and cache/cookie issue
Equality, Diversity & Inclusion (EDI) fieldsHow to record Equality, Diversity & Inclusion (EDI) information within Breathe
Track & record COVID-19 test resultsA quick guide to recording and reporting COVID test results
Sickness
Handling employee sick leave and managing sickness-related data in Breathe
SicknessManage your employee's sickness and keep track of whether it is open, returned to work or closed
Sickness triggersAlert managers when users exceed sickness rules
Who can manage sicknessA short guide on who can manage sickness in Breathe and sickness statuses
Why can't I close off sickness for my employees?Issues when closing off sickness within Breathe
How to log SicknessA quick and simple guide to logging sickness in Breathe
Managing a phased return to work with Other leaveHow to manage someone who is phasing their return back to work using 'Other leave'
Bradford FactorHow the Bradford Factor is calculated
Holiday management
Learn how to effectively manage employee holiday and time off using Breathe's holiday management features
Holiday/leave overviewHow to create a leave request and manage leave in Breathe
Short read: how to manage leaveHow to manage your people's leave in Breathe
How to create a holiday allowanceA no-nonsense guide to creating a new allowance within Breathe
How to assign a holiday allowanceAssigning a holiday allowance to your people within Breathe
Holiday approval automationCreate and manage rules to allow for the automated approval of leave requests
Holiday/leave tips & tricksSome little tips to help you get the most from the holiday module in Breathe!
Who can approve leave and how are they notified?Holiday approval settings and permissions within Breathe
What is 'other leave'?A guide detailing the difference between standard leave and 'other leave'
Length in serviceSetting up holiday allowance that increase with an employees time with the business
Changing a holiday allowance from days to hours (or hours to days)
Can I amend a holiday allowance?Editing Holiday Allowances
How to make manual adjustmentsCorrect process for adjusting leave within Breathe
How to delete an adjustmentHow to remove adjustments made to your people's allowances.
Cancelled Leave ReportThe cancelled leave report will display all cancelled leave requests
How to make a pro rata adjustment for leaversA guide on making a manual pro-rata adjustment for a leaver
How do I backdate my leave?Are you trying to add some historical leave?
Why is my holiday not deducting?Holiday allowance used appearing as zero (0) when leave is booked
Why is my leave not deducting?Common reasons why a leave record may not be deducting from an allowance.
How to close your holiday year in BreatheA full guide on how to finish your holiday year in Breathe, whether you use carryover or not.
How to calculate holiday and statutory entitlement for part-time employeesHoliday for part-time employees
Statutory holidayA short useful guide on how to allocate statutory holiday to your employees
How to manage TOILTOIL is also known as time off in lieu
CarryoverWhat is carryover? And how to set your people up with carryover within their allowances
The calendarA quick guide on using the Breathe holiday calendar to view leave/absence
Company Holidays and BlackoutsAllow you to add days your people can have off (e.g. public holidays) and stop people from booking holiday on certain dates
How to change your holiday yearA quick guide on how to change your holiday year
Finishing your holiday year with allowances that allow carryoverHow to finish your holiday year if you allow carryover. If you don't allow carryover, then no action is needed.
Changing carryover amount/duration if you've entered your new holiday yearA step-by-step guide on how to change your carryover amount OR duration once you've entered your new holiday year.
How to put your people on maternity/paternity leaveHow to deal with pregnancy in Breathe
Maternity KIT (Keeping in Touch) DaysHow to use other leave to record KIT days
Why can't I see the calendar on a mobile device?Having issues seeing leave on the calendar on your mobile device? This could be the reason why.
How to put staff on furloughDo you have workers that are going on or have already been placed on furlough leave? Breathe can help with this.
How to purge your people dataHow to clear parts of information from a profile
Holiday allowance FAQ'sSome frequently asked questions about holiday allowances within Breathe
Holiday cancellation automationAutomatically approve employee holiday cancellation requests
Scheduling ChangesScheduling changes to Working Patterns and Holiday allowances for future effective dates
Working patterns
Understand and set up working patterns and schedules for employees using Breathe
Working patternsWhat a working pattern is, why it's needed and how to assign them to your people.
How to create a working patternCreating a working pattern as a guide for the Holiday allowance within Breathe
Managing irregular working patternsHow to manage working patterns that differ week by week
Zero hour contractHow to create and manage zero hour contracts within Breathe
What does ticking 'ignore working pattern' do?
15 Minute working patternsYou can record time in your working patterns in 15 minute increments
Performance
How to manage appraisals, objectives and recognise achievements
PerformanceManage one to ones, objectives and deliverables to see how well employee's are performing.
Objectives overviewSet an Objective against a One to One to get the most out of your meetings
One-to-ones and appraisalsHow to organise and manage one-to-ones and appraisals like a boss
Deliverables overview
Reporting
Generate insightful reports and analytics on HR-related data using Breathe's reporting capabilities
Exporting reports from BreatheTop tips for effective exporting of reports from Breathe to Excel/Sheets etc
Report OverviewWho has permission to see which reports?
People data exportAll your employees and all their profile information
Change logsView changes made to people's profiles
Absence ReportsHoliday, Leave, TOIL and Adjustments
HR ReportsReports about your people from starters and leavers through to unverified emails. Also your people data export can be found here.
Sickness ReportsAnnual Sickness, Sickness Overview, Sickness Trends
Performance ReportsTraining, One to Ones, Objectives and Kudos
Expense ReportsSubmitted, Approved, Rejected and Completed expenses
Time logs reportProvides you with a list of time taken by your employees
Remuneration ReportsAll things money!
Leave Overview ReportA brief guide on the Leave Overview Report in breathe
Burnout monitor reportIdentify employees at risk of burnout
Documents
Learn how to store, manage, and access important policies and files within Breathe
Why store your documents on Breathe?Breathe has a place for every HR policy and employee document
Company documents areaUpload and view company documents and search using the great tagging system
People documents areaView all documents related to an employee
The More Tab: ID DocumentsWhat is included in a users ID docs tab in Breathe
Location management
Manage and book multiple locations with Breathe's location management functionality
Location management toolHow to manage your locations on Breathe.
How to book Locations and manage capacityBooking locations and managing capacities within Breathe
Viewing Location BookingsAll employees can now view company locations in the Location Management tool
Working from homeReflecting working from home within Breathe
Location tracker
Permissions
Understand and configure user permissions and access levels within Breathe's HR software
User permissionsAn overview of who has which permissions, and on which Breathe plan
What permissions do Admin users have?A guide on what the Admin user can see and do.
How many Admin users can I have on my account?Unable to assign more than one Admin?
Changing the admin userTransfer your admin access over to another HR user
How to assign an HR userAssigning a user HR permissions within Breathe
What permissions do HR/Super users have?A guide on what HR users can see and do.
HR AdvisorOur new permission that allows you to add an external HR Consultant to your account
Line Manager permissionsA guide on what Line managers can see and do.
Line Manager OverviewOverview of the Line Manager permission in Breathe
How to assign a Line Manager or Holiday ApproverChanging approvers & permissions within breathe
Finance UserUsing Breathe as a Finance User
What permissions do Finance users have?A guide on what Finance users can see and do.
Assigning dutiesHow to assign duties to your people within Breathe
Short read: how to change what people can see and doTailoring what your employees, line managers and HR users can see and do in Breathe.
Differences between an Admin/HR user and a Line Manager DashboardDifferent manager dashboard views within Breathe
Company section
Manage your company holiday calendar, set goals and send out announcements to employees
Managing two-factor authentication (2FA)How to configure 2FA for employees within your Breathe account
Employee NPS featureBreathe's Employee NPS feature allows you to take a pulse check of employee satisfaction in the workplace.
Organisation ChartGet a run down of the structure of your company. Who reports to who?
DirectoryAn online address book that allows you to easily get in touch with your colleagues
Company AnnouncementsAnnounce your next big thing with Company Announcements
Company suggestionsEmployees can make suggestions about the company to see if there is anything they would like to change.
Company GoalsCreate company goals so you can track and hit those targets
Payslip importA step-by-step guide for LivePay or IRIS Payrite customers to upload payslips into Breathe.
Payroll exportHow to export payroll data
ProjectsKeep track of projects your company is working on and log time and expenses against them.